Policies
Explore the official constitution and policies of the West Oxfordshire Performing Arts Foundation and the Oxfordshire Festival of Speech, Drama & Musical Theatre. Learn how we protect your data, promote safeguarding, ensure inclusivity, and uphold transparency across all our events and activities.
Our Constitution and Policies
At West Oxfordshire Performing Arts Foundation and the Oxfordshire Festival of Speech, Drama & Musical Theatre, we are guided by a clear set of principles and policies that reflect our commitment to safety, inclusion, transparency, and good governance. This page brings together our core policies—including safeguarding, data protection, equality, and media use—alongside our formal charity constitution. Whether you're a participant, parent, volunteer, or partner, these documents outline your rights, our responsibilities, and the standards we uphold across all our events and activities.
Charity Constitution
This document sets out the legal structure, charitable purposes, and governance framework of WOXPAF. It defines the roles and responsibilities of trustees, outlines decision-making processes, and ensures compliance with charity law.
Privacy Policy
Our Privacy Policy explains how WOXPAF and OFSDMT collect, use, and protect personal data in line with the UK GDPR and Data Protection Act 2018. It outlines what information we gather, why we collect it, how it’s stored, and your rights regarding your data.
Data Protection Policy
This policy explains how personal data is collected, stored, and used in line with the UK GDPR. It outlines individuals’ rights and the organisation’s responsibilities in handling sensitive information.
Safeguarding Policy
This policy ensures the safety and wellbeing of children, young people, and vulnerable adults. It sets out clear procedures for supervision, reporting concerns, and maintaining a safe environment at all events.
Health and Safety Policy
This policy details the organisation’s commitment to maintaining safe environments for all participants, staff, and visitors. It includes procedures for risk assessments, emergency planning, and incident reporting.
Whistleblowing Policy
This policy provides a confidential process for raising concerns about wrongdoing, misconduct, or malpractice within the organisation. It protects whistleblowers from retaliation and ensures concerns are addressed appropriately.
Equality, Diversity & Inclusion (EDI) Policy
This policy affirms WOXPAF’s commitment to creating an inclusive environment where everyone is treated with dignity and respect. It outlines principles of equality, accessibility, and anti-discrimination across all activities.
Volunteer Policy
This policy outlines how WOXPAF recruits, supports, and recognises volunteers. It ensures volunteers are treated fairly, understand their roles, and are equipped to contribute safely and effectively.
Media & Photography Policy
This policy governs the ethical use of photography and video at events. It ensures consent is obtained, safeguarding is upheld, and media is stored and shared responsibly.
Risk Management Policy
This policy describes how WOXPAF identifies, assesses, and mitigates risks across its operations. It supports proactive planning and ensures the charity remains resilient and compliant.
Financial Controls Policy
This policy sets out procedures for managing the charity’s finances with transparency and accountability. It includes controls for income, expenditure, reporting, and fraud prevention.
Grant Making Policy
This policy outlines how WOXPAF awards financial support through fee waivers and future bursaries. It ensures fair access to opportunities and supports artistic development based on need and merit.
Complaints Policy
This policy provides a clear process for raising and resolving complaints. It ensures concerns are handled fairly, promptly, and transparently, with appropriate escalation where needed.